TitleSearch.com Records
The Technology Behind Every Report
What actually happens between placing an order and receiving a report, and what your own systems can plug into.
On this page
Most of what we sell arrives as a document. How fast it arrives, and what shape it is in when it does, is a matter of software, and you can take as much or as little of it as suits you. A browser and an email address is enough to buy a report. A developer and an API key is also enough. This page describes both, and everything that runs in between.
Two Front Doors, One Piece of Research
Every order reaches the same abstractor network whichever way it arrives. Most customers use the order portal, where a search is placed, followed while it runs, discussed with the researcher handling it, and then kept, alongside every past report and invoice on the account, behind search and filter tools rather than in an inbox.
Firms sending steady volume tend to skip the browser. Their own software submits the property, receives the report, and never opens a page. That path is described in full on our sister property, the AFX technology platform, which serves every AFX brand.
Neither route alters the work. The abstractor assigned to that county does the same research, applies the same checks, and the finished report reads the same. What changes is how much of your own process you have to carry out by hand.
What the Platform Does
Six capabilities carry most of the weight. Each one links through to its deeper write-up on the platform site.
Portal Ordering and Archives
Everything to do with an account lives in one place, from the search you opened this morning to an invoice from two years ago. Order management in the portal covers the filters, the messaging and the on-demand archive.
API Ordering
Properties go in as data and reports come back as data, with no page ever opening. REST API integration covers authentication, the sandbox and what a first call looks like.
Webhook Status Events
You are told when something changes instead of asking us repeatedly whether it has. How webhook delivery works covers the events we raise and the payload each one carries.
Branded Report Generation
The cover, the colors and the closing disclaimers can be yours instead of ours. White label report templating covers what we need from you to set it up.
Parcel Identification
Street addresses go stale, get reused, and sometimes cover more ground than you mean. Placekey and parcel map support covers the identifier, the map overlays and coordinate lookup.
Delivery in Four Formats
The same findings, shaped for whoever or whatever receives them next, including a structured JSON abstract for software rather than for people.
Where an Order Stands at Any Moment
Four moments matter in the life of a search. A connected system is told about each as it happens; from a browser you look the same four up whenever you want them.
property.add
Accepted
We take the property, confirm we cover its county, and put it in front of an abstractor.
Order Received
Confirmed
An acknowledgment goes back at once, so nobody has to wonder whether the submission landed.
property.status.update
In Progress
The order reports on itself while the county work happens, rather than going quiet until delivery.
property.document.upload
Delivered
The report is uploaded, with its data version beside it wherever that has been arranged.
Those last two are the reason to connect anything at all. Asking us repeatedly whether a search has moved is work; being told when it does is not. An integration usually runs in both directions, your software placing and retrieving orders through the API, ours raising an event whenever an order changes hands. Development teams have generally had something working within a day, against a sandbox before anything is billable.
Putting Your Name on the Report
Resellers, agencies and firms who fold research into a larger deliverable all have the same problem with a stock report, which is the name on the front of it. Branded generation fixes that at the template rather than by hand, so the first report out of the door looks like the hundredth.
What we need is a logo file at print resolution and a short conversation about how you want things laid out. Different products can carry different templates where a short ownership check and a deep historical search ought not to look alike. Enterprise terms, invoicing arrangements and account management sit on our corporate client services page.
Naming the Right Parcel
An address is a weak identifier for land. It can be recent, it can be shared between parcels, and rural property may have no useful one at all. An order can therefore carry a Placekey identifier as well as whatever address you have, the portal will draw the parcel on a map so you can see the shape you are buying research on, and a pair of coordinates can be resolved back to an address before anyone starts work.
Getting that wrong is expensive in a way that is easy to miss, because a thorough search of the wrong parcel comes back looking every bit as reassuring as a clean one.
Sending the Findings On
A PDF is right when a person opens the report, reads it and files it away. It is the wrong shape entirely when the next step is software, which is why the same research is available as fields, with owners, instruments, recording details and encumbrances each in their own place. Word and Excel sit in between, for reports that get edited or sorted before anyone acts on them.
None of this widens what a search can find. Records research reports what is recorded and found in the venues searched, and an empty result is not a guarantee that nothing exists.
Common Questions About Integration
Can we order title searches without using the portal?
Yes. Properties can be submitted straight from your own software and the finished research comes back the same way, with nothing to open and nobody to email. Access is granted by token, there is a sandbox to develop against, and billing does not start until you leave it.
What is the difference between the API and webhooks?
One is you talking to us and the other is us talking to you. Your software calls the API when it wants to start a search, look up where one has got to, or collect a finished report. We raise a webhook whenever an order changes hands, so your records keep up without anyone checking. Teams that connect usually use both.
Can a report carry our own branding?
Yes. Reports are generated from a template we set up for you, carrying your mark on the cover, your palette through the document and your wording at the end. Send us a logo at print resolution and tell us how you want it laid out. Different products can use different templates where a quick ownership check and a deep historical search should not look alike.
What formats can we receive a report in?
PDF by default, because that is what a person wants to open. Word where the report gets edited before it goes out, Excel where the findings get sorted or merged with other data, and a fielded data version where the next step is software rather than a reader.
How do you make sure the records belong to the right parcel?
An order can carry a Placekey identifier as well as an address, the portal draws the parcel on a map so you can confirm the shape before work starts, and a latitude and longitude pair can be resolved to an address. Rural and recently split land is where an address alone most often goes wrong.
Is volume pricing available?
Yes, in tiers, from occasional orders up to several thousand a month. Discounts, payment terms, invoicing arrangements and a named account manager are all covered on our corporate client services page.
If you are weighing up an integration, tell us what you run and we will introduce you to the people who built ours, through our contact page or a custom quote. If you would rather just buy a report, the product list is the quicker route, and our research process describes the same work from the other side of the counter.
Order a certified title search today.
Certified abstractors, county-verified records, and clear turnaround times — nationwide.